2019 SWEMBA Annual General Meeting

Oct. 20, 2019

Sunday October 20th at 6:30 PM.

Derrick Golf and Winter Club. (3500 119 Street NW, Edmonton, AB, T6J 5P5).


Attendance to the AGM is strongly encouraged, and for this year, can be counted as a volunteer duty if you have not yet fulfilled your commitment from the 2019 season. 

Our organization relies on many volunteers at all levels, including the board.  We encourage and welcome new additions to the board. Elections will be held at the AGM. We have two very important Executive Board positions up for election this year, President and Treasurer (and come due next year, Vice President and Secretary will be up for election at the 2020 AGM). Each of these executive positions is a 3 year term.

As per our bylaws, interested candidates need to send a Letter of Interest to SOX secretary Danielle Couillard by October 10, 2019 through email:  dcoulliard08@gmail.com Nominations can also be voiced from the floor during the AGM, the nominee can then either accept that nomination or decline before the election begins. 


The Agenda for the AGM will be sent out within the next couple weeks as agenda items are still being finalized.


Executive positions up for election this 2019: President and Treasurer. 

*President Duties:

  • -chair meetings of Members and of the Board
  • -is an ex-officio non-voting Member of all Committees
  • -vote only when there is a tie, thus casting the deciding vote
  • -act as spokesperson for SWEMBA
  • -ensure the Board follows the bylaws of SWEMBA
  • -ensure all committees are active and have adequate volunteer support
  • -ensure SWEMBA operates in a cost efficient and cost effective manner
  • -attend all committee and Executive Board Member meetings of   SWEMBA
  • -act as a signing authority for SWEMBA

*Treasurer Duties:

  • -deposit monies to appropriate Accounts (General, Bingo ,Casino. Etc.)
  • -write cheques and pay bills for the organization
  • -review and update the Board on all account balances
  • -prepare SWEMBA financial reports and advise the membership accordingly
  • -submit all gaming reports to the regulating Provincial authority
  • -ensure all financial reports of SWEMBA are audited as stated in the Bylaws
  • -act as a signing authority for SWEMBA

Here is a list of the other board member at large or director positions.  Each of these holds a one year term. See attached bylaws for a description of each of these: 


  • Communications Director
  • Equipment Director
  • Marketing/Sponsorship Director
  • Registrar/I.T.
  • Coaching / Technical Director
  • Facilities Scheduling Director
  • Volunteer Director
  • Rally Cap House Director
  • Rookie House Director
  • Mosquito House Director
  • PeeWee House Director
  • Bantam House Director
  • Midget House Director
  • Junior Competitive Director (Mosquito and Peewee)
  • Senior Competitive Director (Bantam and Midget)

Your voice at AGM is important to help guide the direction of the club.  We look forward to seeing you on October 20, 2019.

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